lists

The list maker cometh…

Sticky notes on a wall

Sticky notes on the wall of the Wikimedia Foundation office (Photo credit: Wikipedia)

The Day of Archaeology always falls on the day I don’t work so my post is never really about the day itself, but I happened to be updating my job description this week (alongside managing 4 student volunteers and releasing 2 new articles). It had not been updated since Internet Archaeology switched to open access towards the end of last year, so having worked on that just this week, I thought I’d share it.

I am an inveterate ‘to do‘ list maker (I’m currently using Google Keep to organise myself) and one of the few editorial blogs I follow is that of the Scholarly Kitchen. A particular post from 2014 continues to chime with me, and it’s their list of 82 things that publishers do. So combine these lists at will dear reader, and you get a flavour of what can and does arise in a typical day for me at Internet Archaeology!

The Editor is responsible for editing, managing, maintaining, producing and promoting Internet Archaeology, an international, open access, peer-reviewed digital journal for archaeology, hosted by the University of York.

OBJECTIVES

  • Produce, edit, develop and publish the Internet Archaeology journal to a high academic standard
  • Promote the journal and its content
  • Develop and sustain the journal in its open access form
  • Ensure the journal is accessible to all users, optimising its technical performance and archival permanence as well as developing new functionality
  • Ensure all content is accurate, timely, and supports the journal’s core values and objectives

MAIN DUTIES AND RESPONSIBILITIES

  • Responsible for day to day running of journal, resolving any issues that arise to maintain quality, content, and production schedule
  • Responsible for editing and planning of each journal issue, including the soliciting of new content
  • Steer the editorial, technical and open access development of the journal
  • Investigate opportunities for development and growth and ensure that the established goals are met
  • Describe, implement, and regularly review author guidelines and journal policies
  • Provide editorial and technical advice to authors on the preparation and submission of content
  • Responsible for progressing submissions from proposal stage through to publication, including peer review
  • Responsible for design, creation and maintenance of journal web pages
  • Represent and promote the journal online, via the web, social media and in person at conferences and seminars, both within and beyond the University
  • Collaborate with the Archaeology Data Service (ADS) on integrated initiatives and publications
  • Oversee and support the journal’s digital archiving process with the ADS
  • Seek to maintain awareness of new developments in open access, digital scholarly publishing, related digital initiatives and technologies and implement best practice
  • Build successful and productive relationships with Advisory Editors and other key external stakeholders

Editorial

  • Progress articles from proposal stage through submission to publication
  • Manage the refereeing process
  • Liaise, feedback and collaborate with journal Advisory Editors, authors, referees and copy editors over development of drafts
  • Edit, proofread and check all text, bibliographic and other associated material for articles, ensuring content complies with editorial policy, housestyle and other guidelines
  • Maintain journal guidelines and advise authors on best practice for all components of articles, including copyright requirements and licencing
  • Assign DOIs to all published content and deposit bibliographic data for citation linking
  • Promote content on social media, email lists, newsletters and via press releases as required
  • Solicit new content and liaise with potential new contributors

Design / Technical

  • Design and develop content for online usage
  • Mark-up content to current HTML specifications and ensure the website functions effectively
  • Develop journal design and housestyle, updating when required
  • Ensure journal architecture is robust and that it facilitates discovery of content (via internal and external search)
  • Ensure layout is clear, effective, and accessible
  • Prepare images for online presentation and create graphics where required
  • Perform technical updates to webpages as required
  • Liaise with ADS staff on technical and archival requirements where needed
  • Develop special interfaces for articles when required
  • Develop and maintain journal RSS feed
  • Monitor and review site usage, including traffic statistics, Altmetric data, forum comments, e-mail traffic and comments, visitor survey data, etc. and make improvements where indicated
  • Be conversant with and make use of in-house computer hardware and software

 Open Access

  • Devise the journal’s open access policy, its implementation and development
  • Advise authors on costs of open access publication, and assist authors in the preparation of funding applications where required
  • Seek to maintain awareness of new developments in open access publishing and implement best practice
  • Manage and maintain metadata for journal’s listing in DOAJ
  • Manage and promote the open access institutional membership offer, liaising with external agents where needed
  • Seek out additional ways to support the journal in its open access form

External relationships

  • Establish and maintain beneficial links with other archaeology organisations and seek out potential joint publication and other initiatives
  • Represent and promote the journal on the web, via social media and in person at conferences and seminars, both within and beyond the University
  • Cultivate new contacts as Advisory editors and other journal supporters

 Other

  • Respond to queries relating to the journal and its content
  • Attend Executive and Management meetings
  • Support the directors and administrator in budget/resource management
  • Make efficient use of shared ADS infrastructure and resources
  • Support the journal’s administrator to develop, co-ordinate and promote advertising and marketing opportunities in and on behalf of the journal
  • Supervise temporary staff, volunteers and student placements
  • Present at archaeological and digital/publishing conferences as well as workshops/other external training courses as required
  • Lead seminars on digital publication within the Department
  • Other such reasonable duties as may from time to time be required by the journal Directors

And no, I don’t have an assistant or a clone…but I’d find either most helpful!